WorkAdventure Privacy Policy

Effective Date: 10.10.2025

This Privacy Policy describes how WorkAdventure ("WorkAdventure," "we," "us," or "our") collects, uses, shares, and protects information from users of the WorkAdventure Platform, including students, teachers, institutions, and visitors ("User" or "You").

1. Information We Collect

We collect information necessary to operate the Platform, ensure competition integrity, and provide educational and career services.

1.1 Information Provided by You (Registration and Payment)

  • Identity Data: Name, date of birth, grade/class, school/institution name, and unique user ID.

  • Contact Data: Email address, mobile number, and correspondence address (for prize delivery).

  • Financial Data: Payment information (handled securely via third-party gateways; we do not store full payment card details).

1.2 Information Collected from Your Activity (Platform Interaction)

  • Educational/Performance Data: Competition scores, completion times, problem-solving methodologies, debate performance metrics, coding efficiency, and course participation records. This data forms the basis of the "resume equity" features.

  • User-Generated Content (UGC): Messages, forum posts, project proposals, video pitches, and pixel designs submitted to the Platform.

  • Competition Integrity Data (Proctored Events): For timed and live competitions, we collect video and audio recordings captured via the participant's webcam and microphone to verify identity and monitor for cheating. This data is stored securely and deleted after the official results are verified and the statutory data retention period expires.

1.3 Technical Data

  • Device and Usage Data: IP address, browser type, operating system, pages viewed, time spent on the Platform, and navigation paths.

  • Cookies: We use cookies and similar tracking technologies to ensure Platform functionality and analyze usage patterns. For full details on the types of cookies we use and how to manage them, please see our dedicated Cookie Policy in Section 5.

2. How We Use Your Information

We use the collected information for the following purposes:

  • Platform Operation: To provide you with access to the Platform, virtual worlds, competitions, and educational tools.

  • Competition and Verification: To manage competition entry, process payments, determine winners, and strictly enforce the rules and integrity of proctored events using video and audio data.

  • Career and Educational Services: To generate unique educational performance profiles and build "resume equity" based on verifiable competition results (Phase 3).

  • Communication: To send essential service announcements, prize notifications, and marketing communications (where consent is given).

  • Legal Compliance: To comply with legal obligations, enforce our Terms of Service, and protect against fraudulent activity.

3. How We Share Your Information

We share your information only as described below or with your explicit consent:

  • With Institutions: We share student performance data (scores, competition participation) with the student's registered school or institution.

  • Public Display (Winners): For winners and high-ranked participants, we may publicly display Identity Data, score, and associated UGC (e.g., winning project name, avatar) for promotional and social proof purposes.

  • Service Providers: We share data with trusted third-party vendors who provide services on our behalf, such as payment processing, cloud hosting, and email delivery. These vendors are legally bound to protect your data.

  • Corporate Partners (Phase 3): Performance data may be shared with pre-approved corporate partners for talent discovery and recruitment purposes, subject to applicable consent mechanisms.

  • Legal Requirements: We may disclose data if required by law, court order, or governmental regulation.

4. Data Security and Retention

4.1 Security Measures

We implement technical and organizational security measures, including encryption and access controls, to protect your data against unauthorized access, alteration, disclosure, or destruction.

4.2 Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, including legal or reporting requirements.

  • Competition Integrity Data (Webcam/Audio): This data is typically retained for a maximum of 90 days following the conclusion and official result declaration of a proctored event, after which it is securely deleted.

  • Performance Data: Educational and career performance data is retained for the lifespan of your active WorkAdventure account to support "resume equity" features.

5. Cookie Policy

Cookies are small text files placed on your device (computer, phone) when you visit our Platform. We use cookies and similar technologies (like web beacons) to help us recognize you and your device, analyze your usage, and improve the Platform experience.

5.1 Types of Cookies Used

  • Strictly Necessary Cookies: These cookies are essential for the Platform to function correctly. They enable core features like secure login, payment processing, and managing user sessions within the virtual world. These cookies cannot be turned off as the Platform would not be usable without them.

  • Performance and Analytics Cookies: These cookies collect aggregated, anonymous data about how users interact with the Platform (e.g., which virtual worlds are most visited, time spent on specific features, and how users navigate the competition sites). This data is used solely to measure, analyze, and improve the Platform's performance and user experience.

5.2 Your Choices

You can control and manage cookies through your browser settings. Most browsers allow you to configure settings to reject cookies or to alert you when a cookie is placed on your device. Please be aware that if you block all cookies, especially the Strictly Necessary Cookies, you may prevent certain parts of the Platform, including secure competition access, from functioning correctly.

6. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal data:

  • Access: Request copies of the personal data we hold about you.

  • Correction: Request corrections to inaccurate or incomplete data.

  • Deletion: Request deletion of your personal data, subject to legal or contractual restrictions (e.g., while actively participating in a competition).

  • Withdrawal of Consent: You may withdraw consent for marketing communications at any time.

7. Contact Us

For any questions about this Privacy Policy or to exercise your data rights, please contact us:

Email: contact@workadventure.in